Cymru Older People’s Alliance – Summary Constitution

Please note this is a summary of COPA’s constitution and, as such, has no legal status

Object

The object of COPA is to enable older people across Wales to have an independent voice ensuring that older people’s opinions are heard, acknowledged and acted upon.

It achieves this object by:

  • Being an effective and informed advocate for older people’s views
  • Identifying and sharing good practice.
  • Working in partnership with older people’s organisations across Wales to create a collective voice.
  • Developing and promoting good practice on the engagement of older people in all actions that impact upon them, including effective consultation that engages the views of older people at all stages of the process.
  • Influencing policy and practice concerning current and future older people at a local, national and regional level, including lobbying when appropriate.
  • Working in partnership as appropriate, with Government, statutory, voluntary and public organisations to achieve shared aspirations.
  • Challenging age discrimination and promoting the rights of older people as defined in the UN Principles for Older People.
  • Proactively engaging with older people’s groups to ensure that all older people, particularly those who might be experiencing exclusion and isolation, have a genuine and powerful voice that recognises their experience and expert knowledge regarding their own needs.
  • Promoting, building and extending the COPA network across Wales

 

 

Membership of the COPA

 Membership of COPA is open to any organisation managed by older people that is interested in furthering the purposes of COPA.

Register of voting members

(a) Democratic structure of COPA

(i) The object of COPA is to enable the democratic engagement of older people across Wales. As such it respects the democratic arrangements that have been established by older people’s lead organisations in every Local Authority Area in Wales. It also acknowledges that the Welsh Government has moved towards a regional model, mirroring the Health Boards in Wales and this will form the basis of the initial regional structure for COPA.

(ii) It is expected that local engagement by older people will continue to be on the local, sub-regional or regional footprint. COPA will provide a two-way interface between national government and organisations and the regions to provide a mechanism to gain the views and guidance of older people across Wales. This will be on core issues effecting older people and a means to ensure the actions resulting from this engagement are properly and formally reported back to the regions and hence to all member organisations of COPA.

(iii) To enable this interface, each region will elect a Chair and Vice-Chair who will be trustees of COPA and whose appointment will be confirmed by the voting members at the AGM. Each region will determine the structure that works best for them in promoting democratic engagement, including appointing other officers, but irrespective of their title such additional appointments will not be Trustees of COPA

(b) Voting members

  • The members of each Local Authority Area Network shall elect 2 representatives to be voting members and represent the COPA members in their Local Authority Area at the AGM and other relevant meetings.
  • The normal term of office for a voting member will be 2 years however, people may stand for re-election at the end of each term of office.

General meetings of voting members

There must be an annual general meeting (AGM) of the voting members of the Charity. The first AGM must be held within 18 months of the registration of the CIO, and subsequent AGMs must be held at intervals of not more than 15 months. The AGM must receive the annual statement of accounts (duly audited or examined where applicable) and the trustees’ written annual report, and must elect trustees as required.

Charity trustees

The charity trustees shall manage the affairs of COPA and may for that purpose exercise all the powers of COPA.

The maximum number of charity trustees is 15. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.

Appointment of charity trustees

(1) Elected Trustees

(i) At the first annual general meeting of the members of COPA as a Charity all the charity trustees shall retire from office.

(ii) At the first AGM the Chairs and Vice-Chair elected by each region shall be appointed as trustees by the AGM.

(iii) Subsequently every two years the Chairs and Vice-Chairs from each region will alternately retire but will be eligible to stand for re-election by their region.

(iv) The region may at any time decide to appoint a new charity trustee where a vacancy has arisen. A person so appointed will stand for election by the voting members at the next AGM.

 

 

(2) Nominated (Co-opted) Trustees

(i) The Board may appoint up to 3 trustees

(ii) Such appointment will be made at a formal meeting of the Board

(iii) Each appointment will be for a period of 3 years

Reappointment of charity trustees

Any person who retires as a charity trustee by retirement or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for two consecutive terms of four years may not be reappointed for a third consecutive term but may be reappointed after an interval of at least two years

Office-bearers

The charity trustees must elect (from among themselves) a chair, a treasurer and a vice chair.

In addition to these office-bearers, the charity trustees may elect (from among themselves) further office-bearers if they consider that appropriate.

All of the office-bearers will cease to hold office at the conclusion of each AGM, but may then be re-elected.

Minutes

The charity trustees must keep minutes of all:

(1) appointments of officers made by the charity trustees;

(2) proceedings at general meetings of COPA;

(3) meetings of the charity trustees and committees of charity trustees including:

  • the names of the trustees present at the meeting;
  • the decisions made at the meetings; and
  • where appropriate the reasons for the decisions;

(4) decisions made by the charity trustees otherwise than in meetings.

Accounting records, accounts, annual reports and returns, register maintenance

(1) The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of accounts, and to the preparation of annual reports and returns. The statements of accounts, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end.

(2) The charity trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the CIO entered on the Central Register of Charities.

Summary document: agreed by the Board July 2017

This document is available as a pdf file

A  copy of the full constitution is available as a pdf file to read or download.

A plain English explanation about a charity and its governance can be read at

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