Cymru Older People’s Alliance – Summary Constitution
Please note this is a summary of COPA’s constitution and, as such, has no legal status
It has been revised following decisions reached and changes made to the Constitution at our AGM in October 2019. A formal Review of COPA and its Constitution is being completed during 2020. A revised Constitution will be submitted for approval to the next AGM following completion of the Review.
The object of COPA is to enable older people across Wales to have an independent voice ensuring that older people’s opinions are heard, acknowledged and acted upon.
It achieves this object by:
- Being an effective and informed advocate for older people’s views
- Identifying and sharing good practice.
- Working in partnership with older people’s organisations across Wales to create a collective voice.
- Developing and promoting good practice on the engagement of older people in all actions that impact upon them, including effective consultation that engages the views of older people at all stages of the process.
- Influencing policy and practice concerning current and future older people at a local, national and regional level, including lobbying when appropriate.
- Working in partnership as appropriate, with Government, statutory, voluntary and public organisations to achieve shared aspirations.
- Challenging age discrimination and promoting the rights of older people as defined in the UN Principles for Older People.
- Proactively engaging with older people’s groups to ensure that all older people, particularly those who might be experiencing exclusion and isolation, have a genuine and powerful voice that recognises their experience and expert knowledge regarding their own needs.
- Promoting, building and extending the COPA network across Wales
Membership of the COPA
Membership of COPA is open to any organisation managed by older people that is interested in furthering the purposes of COPA.
Register of voting members
(a) Democratic structure of COPA
(i) The object of COPA is to enable the democratic engagement of older people across Wales. As such it respects the democratic arrangements that have been established by older people’s lead organisations in every Local Authority Area in Wales. Whilst the Constitution refers to a Regional structure, Welsh Government have subsequently formally confirmed that this is no longer what is wanted as their policy has changed to a focus on Age Friendly Communities. The Constitution will be changed at the next AGM to reflect this.
(ii) It is expected that local engagement by older people will continue to be on the local, footprint. COPA will provide a two-way interface between national government and organisations and the local authority-based forums and groups to provide a mechanism to gain the views and guidance of older people across Wales. This will be on core issues effecting older people and a means to ensure the actions resulting from this engagement are properly and formally reported back to the forums and groups and hence to all member organisations of COPA.
(iii) To enable this interface, when trustee vacancies arise in the area defined by the local health Board region, each local forum/group in that area will be able to nominate a Chair or Vice-Chair who can stand to be elected as trustees of COPA. Appointment will be confirmed by the voting members at the AGM.
(b) Voting members
- The members of each Local Authority Area Network shall elect 2 representatives to be voting members and represent the COPA members in their Local Authority Area at the AGM and other relevant meetings.
- The normal term of office for a voting member will be 2 years however, people may stand for re-election at the end of each term of office.
General meetings of voting members
There must be an annual general meeting (AGM) of the voting members of the Charity. The first AGM must be held within 18 months of the registration of the CIO, and subsequent AGMs must be held at intervals of not more than 15 months. The AGM must receive the annual statement of accounts (duly audited or examined where applicable) and the trustees’ written annual report, and must elect trustees as required.
The charity trustees shall manage the affairs of COPA and may for that purpose exercise all the powers of COPA.
The maximum number of charity trustees is 16. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
Appointment of charity trustees
(1) Elected Trustees
(i) At the first annual general meeting of the members of COPA as a Charity all the elected charity trustees shall retire from office.
(ii) At the first AGM the Chairs /Vice-Chair elected by Forums/Groups in each region shall be appointed as trustees by the AGM.
(iii) Subsequently every two years the Chairs/Vice-Chairs from each region will alternately retire but will be eligible to stand for re-election by their region.
(iv) The region may at any time decide to nominate for appointment a new charity trustee where a vacancy has arisen. A person so appointed will stand for election by the voting members at the next AGM.
(2) Nominated (Co-opted) Trustees
(i) The Board may appoint up to 4 trustees who have additional skills and knowledge that the Elected Trustees do not posses
(ii) Such appointment will be made at a formal meeting of the Board
(iii) Each appointment will be for a period of 3 years
Reappointment of charity trustees
Any person who retires as a charity trustee by retirement or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for two consecutive terms may not be reappointed for a third consecutive term but may be reappointed after an interval of at least two years
The charity trustees must elect (from among themselves) a chair, a treasurer and a vice chair.
In addition to these office-bearers, the charity trustees may elect (from among themselves) further office-bearers if they consider that appropriate.
All of the office-bearers will cease to hold office at the conclusion of each AGM, but may then be re-elected.
The charity trustees must keep minutes of all:
(1) appointments of officers made by the charity trustees;
(2) proceedings at general meetings of COPA;
(3) meetings of the charity trustees and committees of charity trustees including:
- the names of the trustees present at the meeting;
- the decisions made at the meetings; and
- where appropriate the reasons for the decisions;
(4) decisions made by the charity trustees otherwise than in meetings.
Accounting records, accounts, annual reports and returns, register maintenance
(1) The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of accounts, and to the preparation of annual reports and returns. The statements of accounts, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end.
(2) The charity trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the CIO entered on the Central Register of Charities.
Summary document: originally agreed by the Board in July 2017 and revised following the 2019 AGM
This document is available as a pdf file
A copy of the full constitution is available as a pdf file to read or download.
A plain English explanation about a charity and its governance can be read at